Privacy Policy


We keep your data secure so that you can focus on your work

Last Updated: 15th January 2019

This privacy policy (“Privacy Policy”) provides our policies and procedures for collecting, using, and disclosing your information. Users can access the services provided by Paon Automation Limited, (“Paon”, “Ajiri HR”, “we” or “our”) through our website; and its subdomains (the “Services”). This Privacy Policy governs your access of the Services, regardless of what type of device or application you use to access them. By using our Services you consent to the collection, transfer, processing, storage, disclosure and other uses of information described in this Privacy Policy. The term “Information” refers to all of the different forms of data, content, and information described below.


The information we collect and Store

We may collect and store the following Information when you are using the Services:

Information you provide

When you register for, or access, an Ajiri HR account, we may collect some personal Information that can be used to contact or identify you (“Personal Information”), such as your name, phone number, email address & credit card or other billing Information.

Information your Employer may provide

The Services may also be used by your employer to store other certain employment-related Information (“Employment Information”). This Employment Information may include employment status, statutory information including your tax pin (KRA), social security number (NSSF), Health Insurance (NHIF), bank account, benefits/next of kin information and emergency contacts. This Employment Information is stored on secured servers and may only be accessed by a person or persons designated by your employer as an account administrator. Ajiri does not access your Employment Information, nor do the Services allow for dissemination of such Information other than by you, the human resource administrators of the account, or the owner(s) of the account (each referred to herein as an “account administrator”), or as may be required by law.


We collect and store the “files” you or your account administrator uploads, downloads, or accesses with the Services.


We use “cookies” to collect Information and improve our Services. A cookie is a small data file that we transfer to your device. We may use “session ID cookies” to enable certain features of the Services, to better understand how you interact with the Services and to monitor aggregate usage and web traffic routing on the Services. We may also use “persistent cookies” to save your registration ID and login password for future logins to the Services. You can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you may not be able to use all aspects of the Services.

Log Data

When you use the Services, we automatically record Information from the device you use, its software, and your activity using the Services. This may include the device’s Internet Protocol (“IP”) address, browser type, the web page(s) visited before you came to our website, Information you search for on our website, locale preferences, date and time stamps associated with transactions, system configuration, metadata concerning your Files, and other interactions with the Services.


How we use your information

Any of the information we collect from you may be used in one of the following ways:

  • To provide and improve our Services and customer service
  • To administer your use of the Services
  • To better understand your needs and interests
  • To personalize and improve your experience with our Services
  • To provide or offer software updates and product announcements.
  • To monitor and analyze use of the Services
  • For the Services’ technical administration
  • To increase our Services’ functionality and user-friendliness
  • To verify users have the authorization needed for the Services to process their requests.


How we Protect your information

The security of your Information is important to us. When you enter sensitive Information (such as payment information) on our order forms and when your account administrator adds or uploads Employment Information or Files, we encrypt the transmission of that Information using secure socket layer technology (SSL).

We follow generally accepted standards to protect the Information submitted to us, both during transmission and once we receive it. No method of electronic transmission or storage is 100% secure, however. Therefore, we cannot guarantee its absolute security.

We do not sell your Personal Information, Files or Employment Information to third parties.

We may use certain trusted third party companies and individuals to help us provide, analyze, and improve the Services (including but not limited to data storage, maintenance services, database management, web analytics, payment processing, and improvement of the Services’ features). These third parties may have access to your Information only for purposes of performing these limited tasks on our behalf and under obligations similar to those in our Privacy Policy.

We may, at our discretion, disclose your non-private, aggregated, or otherwise non-personal Information, such as usage statistics of our Services.


Opting Out

If you are registered as the account holder or account administrator, you may review, update, correct or delete the Personal Information provided in your registration or account profile by changing the “account settings.” Files and Employment Information may only be updated or deleted by your account administrator.


Our Policy Towards Children

Our Services are not directed to persons under 13. We do not knowingly collect Personal Information from children under 13.


Changes to Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.


Contact Us

If you have any questions regarding this privacy policy, you can contact us.